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Special Event Application

2. 

3. Special Event Application
   City of Nassau Bay <br> www.nassaubay.com <br> 281-333-4211

   City of Nassau Bay
   www.nassaubay.com
   281-333-4211

5. Thank you for your interest in hosting a special event in the City of Nassau Bay.
   A Special Event is defined as an event, gathering, or organized activity, which is open to the public and may impact public safety. In addition, an event may be considered a Special Event if a mobile food provider is present and if more than seventy-five (75) attendees are expected. <br> <br> There are many different types of special events. Special Events include organized races, walk-a-thons, festivals, pageants, celebrations, church processions, entertainment, exhibitions, parades, fairs, social gatherings, movies or similar events occurring in, on or utilizing public space or which impacts a public space to an extent that the public’s use of the public space is significantly curtailed or impeded. <br> <br> If you would like to hold a Special Event in Nassau Bay then you are required to obtain a Special Event Permit. To obtain a Special Event Permit, please complete the below online Special Event Application. <br> <br> Additionally, ALL SPECIAL EVENTS MUST PROVIDE: <br> 1) Liability Insurance with the City of Nassau Bay listed as a Certificate Holder <br> 2) Site-Map of the Event <br> 3) Completed Event Application <br> 4) $50 Special Event Application Fee

   A Special Event is defined as an event, gathering, or organized activity, which is open to the public and may impact public safety. In addition, an event may be considered a Special Event if a mobile food provider is present and if more than seventy-five (75) attendees are expected.
   
   There are many different types of special events. Special Events include organized races, walk-a-thons, festivals, pageants, celebrations, church processions, entertainment, exhibitions, parades, fairs, social gatherings, movies or similar events occurring in, on or utilizing public space or which impacts a public space to an extent that the public’s use of the public space is significantly curtailed or impeded.
   
   If you would like to hold a Special Event in Nassau Bay then you are required to obtain a Special Event Permit. To obtain a Special Event Permit, please complete the below online Special Event Application.
   
   Additionally, ALL SPECIAL EVENTS MUST PROVIDE:
   1) Liability Insurance with the City of Nassau Bay listed as a Certificate Holder
   2) Site-Map of the Event
   3) Completed Event Application
   4) $50 Special Event Application Fee

7. APPLICANT INFORMATION

9. Primary Contact Name

11. Organization Name

12. Non-profit EIN#

    (If applicable)

14. Individual or Organization's Address

16. City

17. State

18. Zip Code

20. Day Phone

21. Evening or Cell Phone

23. Email Address

25. GENERAL EVENT DETAILS

27. Event Title

29. Event Start Date
    Event Start Date

30. Event Start Time
    Event Start Time

31. Event End Date
    Event End Date

32. Event End Time
    Event End Time

34. Event Category (Check all that apply)*

    1. Run / Walk
    2. Bike Tour / Race
    3. Fair / Festival
    4. Athletic Event / Class

    1. Public Event
    2. Private Event
    3. Non-Profit
    4. Other
36. Event Location

37. Anticipated Attendance

39. Please briefly describe your event:

41. Please attach a flyer, if applicable.

42. Online Link or Social Media for Event

44. Will your event be marketed, promoted, or advertised? If yes, please describe:

46. EVENT SECURITY & TRAFFIC CONTROL

48. Site Plan Route Map Instructions
    <ul> <li>Site plans/route maps provide an overview of your event and is required for all applications. <li>It should be submitted in PDF format. <li>Clearly show the event location including surrounding streets. <li>Locations of all event items (stages, tents, speakers, cooking areas, food trucks, concessions, bars, vendors, portable toilets, fencing, barricades, water stations, generators, lighting, first aid facilities, entrances, Exits, emergency access routes, parking) <li>Signage <li>Personnel (parking assistants, race course helpers, etc.) <li>Suggested security and/or traffic control police officer locations. <li>Any activities that will produce amplified sound must be noted and must follow the City’s noise ordinance. <li>Any other related event components not listed above

    • Site plans/route maps provide an overview of your event and is required for all applications.
    • It should be submitted in PDF format.
    • Clearly show the event location including surrounding streets.
    • Locations of all event items (stages, tents, speakers, cooking areas, food trucks, concessions, bars, vendors, portable toilets, fencing, barricades, water stations, generators, lighting, first aid facilities, entrances, Exits, emergency access routes, parking)
    • Signage
    • Personnel (parking assistants, race course helpers, etc.)
    • Suggested security and/or traffic control police officer locations.
    • Any activities that will produce amplified sound must be noted and must follow the City’s noise ordinance.
    • Any other related event components not listed above

50. Site Plan / Route Map:

51. Liability Insurance

53. Has this event been held in Nassau Bay?*
    -- Select One --YesNo

55. Please describe your anticipated security and traffic control needs:

57. The applicant is responsible for adequate security for the permitted event, including crowd control, emergency response access, and safeguarding the applicant and park property.

    The applicant is responsible for adequate security for the permitted event, including crowd control, emergency response access, and safeguarding the applicant and park property.

59. Will security personnel be needed for your event?

    1. Yes

    1. No

    *IMPORTANT* The applicant may be required to provide police officers and emergency response personnel for security, crowd control, and/or traffic control at the Special Event. The total number of police officers and emergency response personnel working at the Special Event is determined by the City of Nassau Bay Chief of Police.

61. Will medical & fire safety personnel be needed for your event?

    1. Yes

    1. No

    You may be required to have a medical and/or fire safety plan for your event. Nassau Bay Volunteer Fire Department and Nassau Bay EMS will review your application and contact applicant if needed.

63. COMPLETE YOUR APPLICATION

65. Applicant Signature

66. Date
    Date

Leave This Blank:


70. 1. Receive an email copy of this form.
71. Email address

    This field is not part of the form submission.

72. Submit

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